Facilities Assistant Vacancy with Meanwhile Creative

Meanwhile Creative Job Description


Job Title: Facilities Assistant

Job Location: Bristol, BS1

Hours per week: 35

Salary: £15k

Start Date: Monday 3rd November

Responsible to:

Managing Director

Facilities Manager

Marketing and Development Manager


Meanwhile Creative is a young, fast-growing organisation based in central Bristol. We unlock vacant and derelict properties and repurpose them for use by small and medium enterprises. Having completed a pilot project at New Bridewell Police Station, our headquarters is now Pithay Studios. The 20 000 square foot space acts as home to around 40 businesses as well as a gym, activity/exercise studio, open plan desk suite and café.

We are expanding rapidly and hence require an additional staff member to manage our growing portfolio of properties. This is an entry-level role with a lot of scope for progression in the company, and opportunities to make a tangible impact. Being the first point of contact for tenants, we are looking for someone with good communication and problem solving skills, who is flexible, self-motivated and independent. The individual won’t be looking for a normal office job – often they will be left to get on with tasks and manage their own time. Knowledge of enterprise, Bristol culture and office management are desirable but not essential.


Your duties will include, but not be limited to:

Management of space – including dealing with sub-contractors, utility companies and cleaners

Maintaining good relationships with tenants – being the external face of the organisation

Conducting viewings – as and when required across multiple city centre properties

General administrative duties – record keeping, minute taking etc.

Basic book keeping – processing invoices, petty cash etc.

Organising internal communications – ensuring tenants are kept informed of all relevant developments

Adhering to statuary health and safety guidelines – as well as keeping up to date with changes

Trouble shooting/reporting facility problems

Organising Networking Sessions and Events – facilitating communication between tenants

Being aware of and looking for new opportunities


Ultimately a hard-working attitude and an ability to solve problems independently will be the decisive factors in selecting the successful applicant. 


To apply, please send a CV and concise cover letter (no longer than one side of A4) to jack@meanwhilecreative.co.uk. Applications close at midday on Friday 10th October; interviews will take place shortly thereafter, date tbc.

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